Finance and Administration Specialist

Job description

#About the gig

The Finance and Administration specialist reports to the Finance Manager, preparing books for closing and reporting purposes, partnering internally and externally with managers across different campuses and countries, managing documentation and supporting internal departments with administrative tasks. This role, based in the HQ in Madrid, requires a deep knowledge of the business, dependencies and finance/admin operation in order to offer quick resolution, guidance and flexibility.

The Finance and Administration specialist will be responsible for:

  • Manage and maintain the accounts payable;

    • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.

    • Maintaining historical records

    • Paying employees by verifying expense reports and preparing pay checks

    • Paying vendors, received invoices and keep track of outstanding payments;

    • Vendor creation and management of data online

  • Manage sales invoicing and track accounts receivables;

    • Preparing bills receivable, invoices and bank deposits

    • Verify discrepancies by and resolve clients’ billing issues

    • Track payments received and facilitate payment of invoices due by sending bill reminders and contacting clients

  • Perform a range of admin tasks, including preparation of documentation such as contracts and employment letters, assist with travel, etc.

  • Employee data input in the system and ensure information is up to date

  • Processing monthly payroll

  • Manage expenses system - Employees expenses reports checking & processing

  • Support in the monthly accounting process

  • Support internal/external audits

  • Collaborate on Finance operations projects and process improvement

  • Intercompany process management

  • Manage relationship with legal firms - Support during labor law investigations / disputes

  • Partnering other areas of the business to ensure proper information flow and training on corporate policies and procedures covering payments

Requirements

# Is this you?

  • Proven experience as an administrative, accounts receivable/payable clerk or accountant will be highly valuable

  • Attention to detail and problem-solving skills

  • Excellent organizational and multitasking abilities

  • Fluent in both English and Spanish

  • A team player with leadership skills

  • BS degree in Finance, Accounting or Business Administration

  • You thrive in a chaotic early-stage startup environment and enjoy having tons of autonomy with no bureaucratic BS

  • You smile often and are fun to work with :)

  • The moment you get out of bed, you’re getting stuff done. 100% do-er attitude

# Perks

  • Able to join any of our part-time courses for free

  • Yearly company off-site

  • Flexible work environment

  • Based in Madrid

  • Tons of awesome events with our students and community of instructors

 # About Ironhack

Ironhack is an education startup that was founded to change the way we learn about technology. We offer immersive learning experiences to extremely motivated students who want to change career directions or turbocharge their current professional trajectory.

We love the energy of in-person instruction, but also love using technology to enhance the classroom experience.

 

So far:

  • Started operations in the fall of 2013

  • Located in Miami, Madrid, Barcelona, Paris,  Mexico, Berlín, Sao Paulo, Amsterdam

  • 100% YOY Growth and accelerating!

  • Already graduated over 1800 students

  • 75 team members

But we’re really just getting started. Don’t work for another ecommerce site that sells bla,bla,bla or another uber for something. Come join us make a difference in people’s life!